01
Needs analysis
Evaluation of the number of mailboxes, the required storage and the videoconferencing usage per team.
Microsoft 365 and Google Workspace for SMEs in Belgium
Professional mailboxes, shared calendars and document storage configured for your team, with the right access for each employee.
Some Belgian SMEs still operate with personal email addresses for professional exchanges, or with an email system installed a long time ago whose licences are no longer managed. A Word file circulates by email in several versions, and no one knows which one is correct.
Organising a videoconference becomes complicated, sharing a team calendar too, and every new arrival receives access configured manually, differently from the previous one. Licences themselves are often incorrectly scaled: too many for some roles, absent for others.
A properly configured collaborative suite resolves email, document sharing and videoconferencing into a single cohesive environment for the entire team.
What exactly we do
A suite configured
A suite configured
for your team, not for a manual.
02
Licence selection and configuration
Selection of the number and type of licences required, without paying for more than you need.
03
Email and document migration
Transfer of your existing email and shared files to the new environment.
04
Account securing
Implementation of two-factor authentication and access rules tailored to each role in the team.
05
Basic team training
Familiarisation with email, file sharing and videoconferencing for each employee.
06
Procedure for new arrivals
Standard account template so that every new hire receives the same access, configured in the same way.
How it works
From needs analysis
From needs analysis
to the first videoconference.
01
Needs diagnosis
Thirty minutes to identify your current email, storage and videoconferencing usage.
02
Proposal & licences
Selection of the appropriate number of licences and detailed quote including migration and configuration.
03
Deployment & migration
Transfer of emails and documents, followed by switchover typically on an evening or a weekend.
04
Support
Basic team training and answering questions during the first few weeks of usage.
Technologies
Microsoft 365 or Google Workspace,
Microsoft 365 or Google Workspace,
according to your habits.
We deploy Microsoft 365 or Google Workspace depending on the software your team already uses and its working habits, without automatically favouring one.
The configuration covers professional email, shared document storage, team calendars and videoconferencing, with access defined according to each employee's role.
We have no commercial agreement with these publishers: our role is to configure the tool so that it serves your team, not to sell one licence over another.
How much it costs
The cost depends on the number of users, the type of licences chosen and the volume of data to migrate from your current email system. Costed for free after the diagnosis.
For whom, for whom not
An email system to structure,
An email system to structure,
or a tool that already works well.
For whom
- Team without structured professional email or with personal addresses
- Incorrectly scaled licences, too many or not enough depending on the roles
- Real need for videoconferencing and real-time shared documents
For whom it is not
- Recent collaborative suite already well configured and adopted by the team
- Sole trader without need for sharing or team videoconferencing
- Business application that depends on a specific local email system
Typical example
An illustrative case,
An illustrative case,
not a published case.
Take an SME of fifteen people where every new hire received an email address configured differently, without common rules, and where important documents circulated as email attachments. After a needs analysis, the team moved to a single collaborative suite, with a standard account template for every new arrival and a shared document space replacing attachments. This scenario remains a constructed example for illustration, with no identifiable company behind it.
Frequently asked questions
What we are asked
What we are asked
about Microsoft 365 and Google Workspace.
This depends on the software already used by your team and its working habits. We evaluate this together during the diagnosis before recommending an option.
No. Your existing emails and documents are transferred before the switchover, which usually takes place outside your working hours.
We activate two-factor authentication and access rules tailored to each role, to reduce the risk of a compromised account.
Yes, a basic familiarisation is planned so that your employees know how to use email, file sharing and videoconferencing.
Around Microsoft 365 & Google Workspace
Do your emails deserve better than a version mess?
Let's talk about
Let's talk about
your team email.
A free diagnosis to identify your email, storage and videoconferencing needs before any proposal.
Book an appointment