Five architects, dozens of sites running in parallel, reports piling up. We merged everything — sites, reports, schedules and invoicing — into one bespoke application that gives five hours back to each architect every week.
An independent architecture firm in Wallonia: five architects, one administrative assistant, dozens of sites running in parallel. A loyal client base — but a documentary workload that was eating into their evenings. Every site visit generated a report to write by hand, every month a schedule to rebuild from scratch, every invoice a manual chase. Partners were home by 7 pm… then back on Word until 10 pm.
Every site visit ended with 60 to 90 minutes of transcription in Word. Handwritten notes to decipher, photos to sort, formatting to redo every single time. Reports that sometimes went out 4 days after the visit.
A shared Google Calendar "more or less" up to date, an Excel spreadsheet for the sites, post-it notes on the desk. Nobody really knew who was where or which site had priority. Result: duplicates, missed visits, and Friday-evening stress.
The assistant invoiced from an Excel file, based on figures passed on manually by each architect. Average lag: 15 days between the work and the invoice. And follow-ups? "When I remember to."
A web and mobile application that brings together sites, schedules, reports, photos, client contacts and invoicing. No more Word, no more Excel, no more scattered Drive. Everything in one place — accessible from a phone on site or from a large screen back at the office.
On site, the architect dictates observations, takes photos, ticks off check points. AI assembles everything in the firm's format: branded layout, photos sorted and captioned, key alerts highlighted, sent to the client in one click after review. The human always has the final say.
Rounds optimised by geolocation, shared real-time view. Time spent on each site is logged automatically, ready for invoicing.
One-click invoice generation from logged hours, then automatic, polite follow-up reminders at Day 30 and Day 45. The assistant no longer chases anyone for details.
Individual training for each architect and the assistant. By the time we left, no one needed us any more — complete autonomy was the goal, and it was achieved.
~90 minutes in the evening at the desk: handwritten notes to decipher, photos to sort, formatting to redo.
~12 minutes, directly from the site. AI assembles, the architect reviews and approves.
3 to 5 days between the visit and sending the report to the client.
Same day — the client receives the report before the architect is even home.
Excel + post-its. Nobody really knew who was where or which site had priority.
A real-time view shared across the whole firm. No more duplicates or missed items.
~15 days after the job, from an Excel file fed manually.
Day 1, one click, from hours already logged on site.
Down to the assistant's memory — "when I think of it".
Automatic and polite, sent at Day 30 and Day 45 with no manual intervention.
Word + Excel + Drive + Calendar + Email, never in sync with each other.
One single application that does it all, on every screen.
that's around 25 hours a week for the whole firm. Time reinvested in creative work, client care, and real weekends.
Representative scenario of an LTC Group deployment
One tool, built for the architect's trade — not off-the-shelf software you have to bend to fit your workflow. AI handles the repetitive work, humans keep the judgement. And every member of the firm was trained to full independence.
Retail, e-commerce and warehouse unified. −92 % errors.
Learn moreRooms, reminders, reports: zero repetitive tasks.
Learn moreMobile HACCP, livestock tracking, smart time logging.
Learn moreWe always start with a free 30-minute diagnostic. Together we look at what can be automated in your business — just as we did for this firm — with no commitment. You leave with your roadmap, even if we don't work together afterwards.
